Na Ali’i is seeking a Recruiting Specialist to assist in the recruitment and hiring process for our company. This role involves sourcing candidates, screening resumes, scheduling interviews, and assisting with various administrative tasks related to recruitment. The ideal candidate is a motivated individual with excellent communication skills and a passion for finding the right talent.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time.

Candidate Sourcing:

• Utilize various channels (job boards, social media, networking events) to source potential candidates.
• Build and maintain a pipeline of qualified candidates for current and future job openings.

Resume Screening:

• Review and screen resumes to identify suitable candidates for specific roles.
• Conduct initial phone screenings to assess candidate qualifications and interest.

Interview Coordination:

• Schedule and coordinate interviews between candidates and hiring managers.
• Ensure all stakeholders are informed and prepared for interviews.

Administrative Support:

• Maintain and update iCIMS, the applicant tracking system (ATS) with candidate information.
• Assist in preparing job descriptions and posting job ads.
• Handle recruitment-related correspondence and documentation.
• Review Freshservice Tickets on any company transition, job change, job title change and promotion.

Collaboration:

• Work closely with the HR team to understand staffing needs and requirements.
• Communicate effectively with candidates, providing a positive candidate experience.

Data Management:

• Report on recruitment metrics (e.g., eeo, source of hire).
• Maintain accurate and organized records of all recruitment activities.

Skills/Qualifications: Strong organizational and time management skills, excellent verbal and written communication skills, ability to work independently and as part of a team. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Detail-oriented and able to manage multiple tasks simultaneously. Positive attitude and a willingness to learn and grow in the role. Strong interpersonal skills and the ability to build relationships with candidates and colleagues.

Education and Experience: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred but not required.
• 1 year previous experience in a recruiting or HR role is preferred but not required.
• 1 year experience with applicant tracking systems (ATS) and resume databases is preferred but not required.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.